Minnesota Notaries Public

This message has been cross posted to the following eGroups: Let's Talk and Minnesota Notaries Public .
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Sometimes, things that sound right morph into statements that are assumed to be true.  Below are three of the most common notary myths.

Myth 1
A notary can notarize anywhere in his or her state.
Maybe not!  Notaries in some states may not be authorized to take an oath or acknowledgement or perform any other notarial act on a federal enclave or an Indian reservation.  (Some military bases are federal enclaves.)

Myth 2
You cannot notarize a document in a language that you cannot read.
Not true in most states.  As long as the signer of the document can read and understand it, the notary does not have to be able to read it.  However, the certificate must be in a languate that the notary can read, [and the signer and the notary must be able to communicate.]  (Check your own state's laws to be certain.)

Myth 3
All documents must be signed in the presence of the notary.
This does not apply to acknowledgement certificates.  Documents with notary acknowledgment certificates can be signed outside of the notary's presence.  However, the signer MUST appear before the notary and verbally acknowledge to the notary that he or she signed the document.  (Documents with oaths and jurat certificates must be signed in the presence of the notary.  If a statement that is to be sworm to and has a jurat certificate attached to it is already signed when the notary receives it, the signer should re-sign the document in the presence of the notary.)

- source:  American Association of Notaries Notary Digest, Volune 9, Issue 4, Fourth Quarter 2012.

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Jennifer Fuller, CAP-OM
Executive Administrative Assistant
CarVal Investors
9320 Excelsior Blvd, MS144-7-2
Minnetonka, MN 55343

Member of Excellence since 2010

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This message has been cross posted to the following eGroups: MN-ND-SD Division and Minnesota Notaries Public .
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The Notary Law Institute has scheduled Notary Workshops for the State of Minnesota for the month of October, 2012.

Workshops will cover the following:
    *Important Minnesota Laws
    *Jurats vs. Acknowledgments
    *Employer liability
    *Your rights as a notary
    *Defective notarial wording
    *Signer Identification
    *Journalizing

Cost:  $79 each for 3 or more from your organization or $89 for single enrollment. 
Cancellation policy:  Full refund with 24 hour notice.

Register:  (800) 722-8708 orwww.notarylaw.com/Seminars.php

Duluth:  Oct. 24th - 8:30 am - 11:00 am
Duluth Spirit Mountain Inn 9315 Westgate Blvd.

Baxter:  Oct. 25th - 8:30 am - 11:00 am
Hoiday Inn Express - 15739 Audobon Way

St. Cloud:  Oct. 25th - 1:30 pm - 4:00 pm
Quaity Inn - 4040 Second St. South

Minneapolis:  Oct. 26th - 8:30 am - 11:00 am
Holiday Inn Metrodome - 1500 Washington Ave. S.

Eagan:  Oct. 26th - 1:30 pm - 4:00 pm
Best Western Dakota Ridge - 3450 Washington Drive


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Jennifer Fuller, CAP-OM
Executive Administrative Assistant
CarVal Investors
12700 Whitewater Drive
Minnetonka, MN 55343

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Jennifer, thank you for sharing!!

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Laura Larson CAP
Office Administrator - Brainerd and Alexandria, LarsonAllen LLP

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Show Original Message -------------------------------------------
Original Message:
Sent: 04-05-2012 10:49:36 AM
From: Jennifer Fuller
Subject: The Notary Bulletin Now Available To All Notaries Nationwide - FREE

This message has been cross posted to the following eGroups: Let's Talk and Minnesota Notaries Public .
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From The CEO: The Notary Bulletin Now Available To All Notaries Nationwide

Wednesday, April 4, 2012

To The NNA Community:

With "robo-signing" and consumer protection issues raising the national consciousness about the value of legal and ethical notarizations, it's vital to have access to the right information, education and guidance to be at the top of your game. Our mission has always been to serve and support Notaries so - as demands increase for trustworthy notarizations - I'm pleased to announce that we've officially made the Notary Bulletin available to all Notaries nationwide.

See the latest issue with this story and more at http://www.nationalnotary.org/bulletin/index.html.
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Jennifer Fuller
Executive Administrative Assistant
CarVal Investors

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This message has been cross posted to the following eGroups: Let's Talk and Minnesota Notaries Public .
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From The CEO: The Notary Bulletin Now Available To All Notaries Nationwide

Wednesday, April 4, 2012

To The NNA Community:

With "robo-signing" and consumer protection issues raising the national consciousness about the value of legal and ethical notarizations, it's vital to have access to the right information, education and guidance to be at the top of your game. Our mission has always been to serve and support Notaries so - as demands increase for trustworthy notarizations - I'm pleased to announce that we've officially made the Notary Bulletin available to all Notaries nationwide.

See the latest issue with this story and more at http://www.nationalnotary.org/bulletin/index.html.
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Jennifer Fuller
Executive Administrative Assistant
CarVal Investors

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This message has been cross posted to the following eGroups: Minnesota Notaries Public and Let's Talk .
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In a recent article published by the NNA (National Notary Association), bank "robo" notaries may be facing sanctions that could include fines and a temporary or permanent ban on working on HUD programs.  HUD has also referred the notary violaltions to the appropriate Secretary of State's office. 

While the report clearly indicates that senior management applied pressure - one bank set a target of notarizing 70 to 80 documents per hour and evaluated employees based on their ability to meet the quota - the individual notaries involved are also liable.  See NNA Article Here.

Lack of training and fear of job loss are no longer excuses for any Notary! 

In order to protect ourselves, Notaries MUST:
    1.  Obtain training
    2.  Demand personal appearance - and refuse to notarize without it!
    3.  Keep a journal (even if your state does not require one!)
    4.  Learn to say "Sorry, Boss - No Can Do!" when asked to ignore the notary requirements established by our respective Secretary of State.

As these cases - and the fallout - continue to unfold, I am beginning to see a trend of notaries resigning their commissions.  Some of my co-workers have already done so.  I think that, going forward, we will see administrative assistants hesitant to become notaries, and those of us who pursue training and continue to offer notary services will soon be able to leverage this with our employers.  As long as we continue to educate ourselves - and our employers - and follow the rules, we'll be okay!

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Jennifer Fuller
Executive Administrative Assistant
CarVal Investors

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This message has been cross posted to the following eGroups: Let's Talk and Minnesota Notaries Public .
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As a notary public for your state you are not required to notarize signatures on documents in any language other than English. If you receive a document that is in another language and you do not speak that language, or there isn't anyone at your work place fluent in that language, you may decline to notarize that document.

Remember also that a notarization affects not the content of the document, and ultimately the signer is taking responsibility for the facts stated within, not the notary.

Finally, exercise reasonable care in properly identifying the individual just as you would for all notarial documents. Remember that your care and caution protect both you and your signer. Be careful out here!

Source:  The Notary, March-April 2012 - The Notary Law Institute

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Jennifer Fuller
Executive Administrative Assistant
CarVal Investors

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This message has been cross posted to the following eGroups: Let's Talk and Minnesota Notaries Public .
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Recently, one of my co-workers asked me to notarize mortgage documents signed by she and her spouse.  The request seemed simple enough; however, because their daughter was ill and the husband was staying at home with her, I was asked to notarize his signature without his personal appearance.  The mom pleaded with me, "my little girl is sick, running a fever, and I really don't want to get her out in this weather!" 
While I really felt like an ogre, I insisted upon personal appearance of both parties.  The dad appeared, ID in hand, inside the lobby, with the little girl outside in the car.  The notarization was quickly completed, and dad and little girl returned home. 

Yes, situations like this do arise, and we will be tested - will we follow the letter of the law, or will we give in?

Please click on the link below to read an excellent reminder from the National Notary Association's Notary Bulletin, March 2012 issue, "Three Flawed Notary Practices That Put You At Risk:"

http://www.nationalnotary.org/bulletin/bulletin_articles/three_flawed_notary_practices_that_put_you_at_risk.html?WT.mc_id=3072&referID=A46681&utm_source=BULETN&utm_medium=email&utm_campaign=A46681

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Jennifer Fuller
Executive Administrative Assistant
CarVal Investors

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This message has been cross posted to the following eGroups: Let's Talk and Minnesota Notaries Public .
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Jennifer Fuller
Executive Administrative Assistant
CarVal Investors

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This message has been cross posted to the following eGroups: Minnesota Notaries Public and General IAAP Discussion .
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Although they may not know it, organizations are accountable for the services their Notaries provide to customers (internal and external). 

Every Notary should print out this white paper (An Employer's Guide to Managing Its Notary Workforce) and physically hand it to your supervisor!  This paper explores the supervisor's role and responsibilities as an employer of Notaries, what Notaries can and cannot do, why your supervisor should be concerned about managing his/her Notary employees, and how they can do so effectively. 

A company may be found negligent for failing to properly train and supervise its staff Notaries - even though state law contains no such requirement! "Companies that employ Notaries must take responsibility for the conduct of their workers.  Ignoring that lesson could be very costly."(The National Notary)

http://community.iaap-hq.org/IAAPHQ/IAAPHQ/Go.aspx?c=ViewDocument&DocumentKey=46c4f543-63a8-449d-ba6b-a9cc125158e4
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Jennifer Fuller
Executive Administrative Assistant
CarVal Investors

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This message has been cross posted to the following eGroups: Working in Medical and Minnesota Notaries Public .
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Good afternoon,

The administrative group at Corning Incorporated would like to recognize administrative personnel for their own accomplishments.  At this time we do not have any formal process to recognize our admistrative group.  What I am looking for is input on how other companies or groups recognize their administrative personnel.  

Info:
If you do an annual recognition, or bi-annual or if you recognize them at all.  What we are looking for would be how you decide who would be qualified, what type of supporting documentation would be required, and if there is a time frame and also a certain level to obtain this distinction. 

Please provide me with any information you think might help us to set up a program here.

Thank you,
Sue


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Suzanne Kick CAP-OM
Admin Assistant III, Corning Inc
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